Health and Safety Support For Business Owners
For most businesses, the Health and Safety Policy is set out in three sections including.
It is also a legal requirement to have 5 or more employees:
KEEP UP TO DATE
The scope of the organisation’s health and safety arrangements should be included in the ‘arrangements’ section of the Health and Safety Policy. The arrangements can be defined as general arrangements and how they influence a variety of hazards:
The general arrangements should cover the requirement to plan, organise, control, monitor and review as per regulatory requirements.
Specific arrangements will consider the specific hazards such as:
Specific arrangements will generally not be a one page document and can be known by various names such as;
standing instructions, safe working practices, safe systems of work, rules and procedures.
Safe systems of work are considered as part of the risk management process and can be issued verbally for low hazard potentials or more formally written where the hazard potential is higher and controlling the hazards are complex.
Rules are created to remind people of mandatory behaviour, written down to avoid ambiguity and not confused with guidance. A rule will generally start with ‘always or never.’
Procedures formalise actions necessary within a work activity to ensure health and safety. They are written in the order that the actions are likely to be carried out. They formalise and bind arrangements to ensure something is done a particular way. Procedures are a good training and monitoring tool as they set clear standards of performance.
Standards will help build a positive culture and control risk, identifying who does what, where, when, how and with what results.
Standards must be measured, achievable and realistic. They should refer to numbers, quantities, levels and timings, for example:
The actual system depends on the organisation, but a primary document (manual) should contain all three policy items including references to other documents to give additional information.
Employees can gain access to the manual, through a request system or library point and provided with a summary of the main points.
Communication is essential and needs to be effective and understood by everyone affected by it. To achieve this is not a simple case of posting or distributing copies but will include:
A good starting point when looking to develop a Health and Safety Policy for the organisation, would be to complete a periodic independent health and safety audit.
FREE ON SITE H&S VISIT
Having up to date and legally compliant H&S documentation is crucial to your business.
B2B connections have the resources to review your current documentation for free.
Get In touch today and arrange a free critique.
CONSTANTLY MONITOR YOUR H&S!
The continuous monitoring and periodic review of these arrangements and policies is extremely important and can be carried out through health and safety inspections, risk assessments and compliance audits.
Along with, meetings and discussions that will enable the documents to be kept current and up to date with legislation…